Request permission for using materials at least three months before the class start date.
If there is an inquiry about an infringement from either internal or external parties, a record of permission from the copyright holder will be useful to show that infringement did not occur.
Ask for permission of copyright holders at least three months before the beginning of class, and when the "Fair Use" balance test tips toward "Asking Permission".
Copyright holders often grant a fee-waiver or fee-reduction for not-for-profit educational use (i.e., Mayo's status when providing student education, including Mayo's School of Continuous Professional Development and Mayo staff development). Therefore, when completing the permission request form, be sure to indicate that the insitution is not-for-profit education insitution.
Once the copyright holder's webpage is found, look for a link that says "Permissions" or "Rights" or similar topic.
Follow the instructions provided under the "Permissions" or "Rights" link.Increasingly copyright holders outsource their permissions work to the Copyright Clearance Center (CCC).
Be sure to indicate this is for educational use at a not-for-profit college of medicine.
Be ready to respond to many questions:
When Mayo is the copyright holder
Select the button that you are the "author" as Mayo is considered the "author" of Mayo copyright material.
Sometimes permission to use the material for distribution is granted but the permission may not provide you with the text. To obtain needed text, please contact the Library (Erica Ross or Joyce McFadden) or purchase the material from an external source such as Mayo Clinic Bookstore, Amazon.com, or the publisher.
The Section of Scientific Publications provides Form Letters for reuse of journal articles, book chapters, and books. These forms are especially useful if the copyright holder does not have a Permssions page on their website.