EndNote

Using EndNote--Mayo Clinic's licensed bibliographic database manager

Quick tips

How do I use EndNote to search external databases?

EndNote includes a special interface which allows users to connect to remote databases, such as Ovid MEDLINE and PubMed. 

WARNING: The direct interface allows only rudimentary searching; it's good for searching by specific authors or to verify references for a manuscript. Don't rely on it for doing a comprehensive literature search; search PubMed or Ovid, and then import the results into EndNote (see How do I download citations from Ovid for use in EndNote?).

To search a database in EndNoteX8:

1) Click on the Online Search button or choose Online Search from the Tools menu.

2) Select the database from the list of connections.

3) Use the search box at the top of the EndNote library to search.

 

Custom Styles, Filters, and Connections

If you’re an EndNote power user, you may have created your own filters, styles, or connection files, or edited some of EndNote’s existing ones. In EndNote, instead of saving these files in the Program Files folder with the EndNote filters, styles, and connections built into the EndNote database, EndNote will store any of your custom creations in your personal folders. It’s a security measure designed to prevent updates to EndNote from overwriting any custom filters, styles, or connections you’ve made, plus a way for people without administrative privileges on their work computers to edit these files. The default storage places for Windows XP are:

C:\Documents and Settings\[LANID]\My Documents\EndNote\Styles
C:\Documents and Settings\[LANID]\My Documents\EndNote\Filters
C:\Documents and Settings\[LANID]\My Documents\EndNote\Connections

If you don’t want to have your changes stored there, you can go to Edit > Preferences > Folder Locations and choose a new spot. We suggest backing up any custom files you make as well.

Creating a Word Document of references with abstracts:

Do you want to create a list of references with abstracts from your EndNote library? Follow these steps.

  1. Open your EndNote library.
  2. Select all the references you want to add to your Word document.
  3. Copy the references (Ctrl c or Edit/Copy)
  4. Make the sure the output style is "annotated"
  5. Click on Edit and choose "Copy Formatted"
  6. Open a Word document
  7. Paste the references (Ctrl V or Edit/Paste) into the document

What the Library needs from you:

The Mayo Library provides full-text articles from our collection and through interlibrary loan. When you request articles, please provide the following information to ensure optimum delivery time. If the information is incomplete, this will delay retrieving and sending you the articles.

  • Journal name
  • Volume
  • Start page
  • Year
  • PMID or UI number (if available) & extremely helpful!
  • Author name
  • Article title

Example: 

Rethlefsen ML, Aldrich AM. Environmental health citation patterns: mapping the literature 2008-2010. J Med Libr Assoc. 2013 Jan;101(1):47-54. PubMed PMID: 23405046

To order articles from your EndNote library, follow these steps to create an XML file:

  1. Open your EndNote library. 
  2. Select the articles you want to include in your request file.  Hold down the Ctrl key when clicking to select multiple articles.
  3. Go to the File menu and select Export.
  4. Save the file to your desktop.  Use the drop down lists under the File name field to select Type: XML and Output style: APA 6th.  Click on Save.
  5. Open the Article Request Form. Select the green Request Multiple Articles button.
  6. Use the Select File button to find the XML file you saved to the desktop in Step 4.
  7. Click the Upload File button.  The articles contained in the file will be listed for you to review. If there are files you decide not to include, you may uncheck the boxes for those articles.
  8. When you are satisfied with the list of articles, click the green Request # Selected Articles button at the bottom of the page. You will receive a confirmation message that your articles have been requested, and you will be redirected to your Pending Requests page.