W. Bruce Fye Center For the History of Medicine Mayo Clinic Archives: Donating to the Archives

Mayo Clinic Archives locations collect materials that help tell the Mayo story from its founding period to its present mission and activities in three states. Keep in mind that contemporary records will one day be of historic interest and today's innovations are tomorrows artifacts! Donating to the Archives ensures that the Clinic's legacy carries on for future generations.

If you or your department would like to donate records and/or artifacts to the one of the Mayo Clinic Archives locations please contact Heather Stecklein, Archives Supervisor, at 507-266-5185 for a donation assessment.

Records selected for permanent retention should be transferred to the archives using the procedures at the bottom of this page.

The Archives would like to acquire the following material in paper and/or digital formats:

• Department histories, reports, minutes, newsletters, accomplishments
• Committee minutes and reports
• Correspondence (including significant email)
• Quarterly Directories c.1980
• Photographs of building construction (please identify building)
• Candid photographs of people and activities taking place around Mayo campuses (please identify people and activity)
• Project materials, records
• Moving Images of staff and department activities (including social functions such as picnics and recreation)
• Research notes

The Archives are looking for the following artifacts to add to their collection:  (donations only please)

• Surgical and medical practice instruments
• Instrument prototypes and other Mayo Clinic innovations
• Uniforms from various departments (1920s-current)
• Unique pieces of Mayo memorabilia
• Unique department-related artifacts

1. Conduct a records survey to identify and separate any permanently valuable records
   The Archives staff can work with you and advise you on how to identify which records are of permanent value.
    
2. Obtain boxes
   Material sent to the Archives must be sent in record center boxes. These boxes may be obtained from through Staples (Item number: 495818) or Uline (Model number: S-15180).
    
3. Number and fill the boxes
   Number each box. Fill the boxes from front to back. For records arranged chronologically, put the earliest records in the front and fill towards the back. For records arranged alphabetically, put the beginning of the alphabet in the front and fill towards the back.
    
4. Label the boxes with the following information:
   
         From: Department/Office Name
         To: Mayo Clinic Archives, [Campus location]
         Box # [number of this box]
    
5. Make a container list of the box contents
   The box contents list should include the number of the box, then the title of each folder in that box exactly as written on the folder. List loose materials as groups in order as found. Place the container list in the box and repeat as necessary. Email the electronic versions of the container lists to Gioia Spatafora (spatafora.gioia@mayo.edu) when the boxes are ready for delivery.
    
6. Arrange delivery of your records to the Archives. Records can be sent in a number of ways:
            
   Self-Delivery:
   You may hand deliver your boxes to the Archives. Please contact Gioia Spatafora (spatafora.gioia@mayo.edu) to arrange a time.
            
   Campus Mail:
   Material up to 75 lbs. may be delivered through General Services to the Archives.
   
                        The address of the Archives is:
                        See Campus locations for addresses
            

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   Archives Pick-up:
   Subject to available resources, the Archives may be able to pick up small amounts of archival material. Please contact the specific campus for information on availability:
   Rochester - Gioia Spatafora (spatafora.gioia@mayo.edu)  Arizona - Tyson Robinson (robinson.)   Carole LaRochelle

Open for Self-Guided Tours:
Mon-Fri 9:00am - 4:00pm

Volunteers are present from 11:00 - 1:00

The Historical Suite is open to Mayo Clinic staff, patients and their families. It is not open to the general public.

Research:
Mon-Fri by appointment

Christopher J. Boes, M.D.
Medical Director
Phone: 507-284-6112

Renee Ziemer
History and Heritage Program Manager
Phone: 507-284-2585

Heather Stecklein, EdD, MLS
Archives Supervisor / Librarian IV
Phone: 507-266-5185

Emily Christopherson, MLIS
Digital Archivist/Librarian III
Phone: 507-284-0272

Karen Koka, MLIS
Historical Archives Librarian V
Phone: 507-284-4054

Gioia Spatafora, MLIS
Archivist and Registrar/Librarian II
Phone: 507-293-3313

Alec Thicke, MLIS
Anesthesiology Project Archivist/Librarian III
Phone: 507-284-3240